7 Benefits of Sending Out Email Invitations

Many people these days have become more tech-savvy than ever before. Statista reports that there were 4.66 billion people worldwide who were active Internet users in 2020. This information somehow supports why many companies and organizations are slowly shifting toward electronic invitations for events. 

This trend started because many people believe in the convenience of electronic over conventional invitations. However, other than it’s a time-saver on your end, this new breed of digital invitations has started offering additional exciting features. These give companies and consumers the liberty and enjoyment of managing their events in unique and interesting ways. Email invitation services from sites like offer many promising benefits. 

Read along and understand why you should shift to sending digitalized invitations:

1. Good For The Environment

If you’re an environmentalist, this feature is enough for you to forget about using the traditional paper-based invitations. Cutting down trees to produce papers is one of the many reasons the environment is suffering. Deforestation has led to many catastrophic disasters and climate instabilities. 

If you do the math, you can calculate how many trees were cut so that you could produce 300 sets of invitations for your event. Unless, of course, if you opt for recycled papers, then you won’t feel twice as guilty. Switching to electronic invitations gives you that sense of pride, knowing that you somehow didn’t contribute to deforestation

2. Less Printing Work

Sending out paper invites requires getting responses in paper too. Additionally, you only get to send paper invites once. Whether they receive the invite or not is beyond your control. 

With email invitations, you can send twice or more if you don’t get a response. Aside from all these advantages, opting for electronic invites also allows you to change or update details of an event when uncontrollable factors intervene without having to print all over again.

While it’s possible to send out thank you notes through snail mail; some companies disregard it as it only involves another set of fees. However, with electronic mails, you can extend your gratitude after the event without, again, having to print.

3. Cost-Effectivity

Another critical point that many companies love about digital invitations is the least money involved in them. Paper products like birthday or wedding invitations can be financially demanding. You need to hire a designer, illustrator, printer, and calligraphist, or approach an event organizer who can do all these at a hefty packaged price. Even when you decide to do it all by yourself, you’ll have to spend on ink and stationery supplies that all adds up to a great deal of cost.

Save yourself from the stress and financial distress of using paper invitations. Go for e-invites, and you’ll notice the big difference in the total costs. At a fraction of the price, you’ll get more features that traditional invitations won’t be able to offer.

4. Faster Delivery Time

Whether your invitations will be delivered through postal services, or you need to hand them over one by one, these all mean one thing: It’ll take you a long time to send them manually. Postal mails usually take a few days before your recipient can have them through door-to-door service. 

When your event is nearing holidays and peak seasons, sending out printed invites will take doubly long. Your mail could get lost in the thousands of letters and parcels at the warehouse or the post office. 

With online invites, you can conveniently sort out all your attendees’ email addresses or social media accounts, and you may send their invitations all in a few clicks. If they’re logged in, you might just get a response there and then!

5. Handy Database For Attendees

One usual downside of sending a paper invitation is that some people unintentionally forget to send advice whether they can make it to the event or not. This will be more challenging for you to organize and prepare for the event, as you can’t accurately estimate how many are attending in actuality. Your guest list will be disorganized, and you may need to find other ways to acquire RSVP.

By sending out email invitations, your attendees can simply press the Yes or No button as a response. All the answers will be input into the database, and in a few hours or days, you can sum up how many people will be able to attend your event. This saves you valuable time and allows you to focus on other tasks instead.

6. Word-Of-Mouth Strategy

While you may expect to have people talk and share information about your paper invitations, nothing compares to how it’s more effective at spreading word about your event to other interested attendees through online platforms. Your original guests can share your invitation to their own social media profiles and exponentially maximize the word-of-mouth strategy. 

You can then use an automatic follow-up RSVP to ensure that the number of attendees is still accurately counted. 

7. Forget-It-Not

Finally, creating an electronic invitation entails many ways to make it more retrievable than a paper invite. Invitees can store these easily on their email or social media accounts, without any chances of loss, unlike paper invitations getting thrown away or misplaced on a topsy turvy desk. 

 They may also integrate this event into an electronic calendar, ensuring they don’t miss attending it. Nothing will be charged to memory lapses. 

There are also events wherein you need to present your invite to get in. Alost paper invite will get you nowhere and certainly not inside the party venue. An electronic invitation can be saved in your device and can be flashed like a badge with a few clicks when you get to the event. 


In the past, holding events and parties requires you to send invites through a letter envelope that may need to be stamped and posted or delivered manually. But, nowadays, thanks to the convenience of technology, you can enjoy the many benefits of using electronic invitations and all their appealing features for a more comfortable and more practical way of ensuring the number of attendees. 

Show More

Related Articles

Back to top button